CIHR Fellowship Award (Institutional e-Approval)

All applications to the CIHR Fellowship Award must be electronically submitted via ResearchNet. Please follow application procedures described in the CIHR’s Fellowship’s “How to Apply” section.

As of May 15, 2018, all CIHR application participants (Nominated Principal Applicant, Principal Knowledge User, Knowledge User, Principal Applicant, Program Leader, Project Leader, Co-Applicant, Project Expert, Primary Supervisor, Program Expert, Supervisor) must complete the new Equity and Diversity Questionnaire before the eSubmission deadline.  Applicants listed as “Collaborators” are not required to complete the questionnaire.


Fellowship Award

Friday, September 29, 2023, 8:30 a.m. PT

UBC internal application deadline
See procedure #4 below. You may continue to work on your online application after you have submitted the required paperwork to ORS.

While ORS makes every effort to submit all applications on time and to facilitate support for our research community, applications submitted after the UBC internal application deadline are not guaranteed to receive an administrative review from ORS, which includes confirmation of the application's completeness.

Wednesday, October 4, 2023, 12:00 p.m. PT

Applicant's e-submission deadline
See procedure #5 below. Your final application should be submitted via the Research Portal before this deadline.

Effective September 1, 2008, CIHR implemented a zero-tolerance policy for incomplete applications. To avoid system and other issues which may cause a delay in the submission process, you are strongly encouraged to submit your application to ORS by the UBC internal e-submission deadline.

Thursday, October 5, 2023, 5:00 p.m. PT

Sponsor deadline
See procedure #6 and #7 below. 

Useful resource: ResearchNet – Frequently Asked Questions

E-Submission Procedures

1. Application preparation

The application must be prepare using ResearchNet. Adhere to the acceptable application formats and attachments guidelines.

2. ResearchNet

In the “Institution Paid” field, it is critical that you select the UBC code “CAAA” from the dropdown list to ensure your application is routed to UBC ORS for approval. Do not type a response in this field or select another institution from the dropdown list as your application will not be routed to ORS for approval. For the “Location of Project” field, select the institution where the project will take place (e.g., VCHRI, BCCA, CFRI).

The Nominated Principal Applicant (NPA) must print and obtain signatures from other participants (i.e. Primary supervisor etc.). 

3. Understand and comply with any faculty-specific requirements and/or deadlines

Use the UBC Research Project Information Form (RPIF) and follow UBC Signatures requirement .

Please check with your grant facilitator regarding faculty-specific requirements and/or deadlines.

4. Submit required pages to the appropriate ORS contact by the internal deadline

You can email or drop off the following pages to the appropriate ORS location. Ensure you have collected ALL required signatures prior to submitting to ORS, and that the documents submitted to ORS are identical to your ResearchNet submission. Please note the application submitted to ORS will not be returned to the applicant. Ensure you keep a copy for your records.

Required pages:

  • A signed UBC Research Project Information Form
  • Page 1 and 2 of the CIHR Application Detail sections (download from ResearchNet under "Preview Application Materials")
  • Summary of research proposal page
  • CIHR applicant signature pages, includes:
  • CIHR Routing Slip
  • CIHR Signature page with your UBC academic supervisor's signatory
  • CIHR Institution page - no ink signature is required from UBCB ORS because the institution is participating in the Electronic Approval Project. This means that when ORS approves your application online and submits it to CIHR via ResearchNet, the Institution/Authorized Individual is abiding by the “Meaning of Signatures” detailed in the Grants and Awards Guide.

5. Submit your ONLINE application by October 4, 2022 at 12:00pm 

Submit your full application on ResearchNet by the above-stated Applicant’s e-Submission deadline. To do this, the applicant must complete and link all forms and CIHR Academic CVs as described in the CIHR instructions. Scan and upload the signed signature pages including the CIHR Routing Slip and a blank CIHR institution page as one PDF, in the Print/Upload Signature Pages task. “Preview” all components to ensure all application tasks are complete, including the Consent. Then click “Submit” your application to ORS for online approval.

Note that ORS cannot view or approve your application until you have submitted it online. CIHR will not follow up with PIs who submit an incomplete application; the application is simply withdrawn from the competition. For more information, review the CIHR Policy on Complete Applications.

6. ORS reviews your application

If all requirements are met, ORS will approve your application in ResearchNet by CIHR’s deadline. ORS has read-only access to your application and cannot make changes. If the application is not approved, ORS will return it to you for changes. ORS is no longer required to physically sign applications submitted on ResearchNet.

7. ORS approves and submits your application

Once ORS has approved your application, ResearchNet will automatically forward it to CIHR. You will receive an email from ResearchNet confirming that CIHR has received your application. No changes can be made to your application once it has been submitted to CIHR.


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