DEADLINES
Useful resource: CREATE Application Instructions, CREATE FAQs and the UBC SPARC Office’s CREATE information page
E-SUBMISSION PROCEDURES
1. Application preparation
Your application must be prepared and submitted using the NSERC Online System using the Form 102 and Form 100 (or CCV for co-applicants). Instructions can be found on the NSERC web site. Select “The University of British Columbia” as the Administering Institution (do not select “Technical University of British Columbia”).
2. Understand and comply with faculty-specific requirements and/or deadlines
Use the UBC Research Project Information Form (RPIF) and follow UBC Signatures requirement.
For co-applicants, electronic acceptance of the PI’s invitation to participate in the application meets NSERC requirements, so physical signatures are not required. However, UBC co-applicants will need to determine with their Department/Faculty whether they need to review and sign the application. External authorized institution signature is required for co-apps outside of UBC. Please use the Co-applicant signature page.
If you are a co-applicant on a grant application initiated by a PI at another institution, you must still submit a copy of the application with required UBC signatures for ORS review and approval per NSERC policy.
Please check with your grant facilitator regarding faculty-specific requirements and/or deadlines.
3. Submit required pages to the appropriate ORS contact by the internal deadline
You can e-mail the pages to the appropriate ORS location. Ensure you have collected ALL required signatures prior to submitting to ORS, and that the documents submitted to ORS are identical to your final online submission.
- A signed UBC Research Project Information Form (RPIF). Complete the Co-applicant signature page if you have any internal or external co-applicants. If co-applicants are within UBC, they will need to determine with their Head/Faculty whether or not they need to review the application and sign. If co-applicants are outside of UBC, an external authorized institutional official signature is required.
- Identification page (page 1 of Form 102)
- Co-applicants’ page
- Summary of Proposal Page
- Proposed Expenditures pages
- Budget justification
- Copy of UBC letter of support
- For other organizations providing financial contributions, copies of those letters of support
4. Submit your ONLINE application by 12:00pm one working day before the sponsor deadline
Submit your full application online using the NSERC Online System by the above-stated Applicant's e-Submission Deadline. To do this, the applicant must complete and link all the forms as described in the NSERC instructions.
5. ORS reviews your application
If all requirements are met, ORS will approve your application online by NSERC’s deadline. ORS has read-only access to your application and cannot make changes. If the application is not approved, ORS will return it to you for changes. ORS is no longer required to physically sign applications submitted through the Online System.
6. ORS approves and submits your application
Once ORS has approved your application, the online status will change from "Submitted" to “Approved” (see Definition of Application Status). Material or revisions received under separate cover (before or after the deadline date) will not be accepted by NSERC.