Postdoctoral Research Award Account Setup

Please follow the steps below to activate your Tri-Agency postdoctoral award and establish a research account (worktag) at UBC. These instructions cover the following programs:

• Canada Postdoctoral Research Award (CPRA)
• Canada Impact+ Research Training Awards (CIRTA)

Step 1: Tri-Agency (CIHR, NSERC, SSHRC) Award Notification and Acceptance

The funding agency sends an award notification document (indicating award amount and duration) directly to the award recipient (awardee):

• Offer of an Award, 1 page (CIHR)
• Award letter/Postdoctoral Award summary, 3 pages (NSERC)
• Notice of Award, 2 pages (SSHRC)

Step 2: Submit Required Documentation to UBC's Office of Research Services (ORS)

For a CIHR CPRA award, the awardee must submit the following documents to ORS with a reference to the FAS# provided at the time of the application:

1. Award notification document
2. Response to Offer of an Award form
   • ORS will complete Institution Signature at Primary Location of Research section. Dean or Research Director signature not required.

For a CIHR CIRTA award, the awardee must submit the following documents to ORS:

1. A Research Project Information Form (RPIF) completed by the supervising faculty member. For assistance obtaining required signatures, please contact your faculty's Grant Facilitator.
2. A copy of the application submitted to the funding agency.
3. Award notification document
4. Response to Offer of an Award form
   • ORS will complete Institution Signature at Primary Location of Research section. Dean or Research Director signature not required.

For NSERC/SSHRC awards, the awardee must submit the following documents to ORS at ors@ors.ubc.ca:

1. A Research Project Information Form (RPIF) completed by the supervising faculty member. For assistance obtaining required signatures, please contact your faculty's Grant Facilitator.
2. A copy of the application submitted to the funding agency.
3. Award notification document
4. Request for First Instalment Form
   • ORS will complete and sign Part 4 of the form.

Step 3: Award Activation and Account Setup

Once ORS has signed the appropriate form and returned it to the awardee, the awardee must:

1. Submit the signed form to the sponsoring agency.
2. For CIHR, the agency will provide an Authorization for Funding (AFF) document.
3. For NSERC/SSHRC, forward to ORS the sponsoring agency's email confirming that:
   1. the form has been received¹; and
   2. the award will be activated.

Note:

• ¹An automated acknowledgement or auto-reply email does not meet this requirement.

• NSERC and SSHRC will only accept the Request for First Instalment Form within 4 to 6 weeks of the award start date, as outlined in the Tri-agency Research Training Award Holder's Guide

Upon receipt of the AFF (CIHR) or the sponsoring agency's confirmation email (NSERC/SSHRC), ORS will set up the account.